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Subaccounting for Brokerage

Take control of investor servicing.

Our software and services help clients gain operational efficiencies and create better experiences for investors and reps.

We support shareholder servicing with technology that is:

  • Real-time with APIs to support integrations with other systems, like your brokerage system.
  • Tailored to your situation.
  • Available on-demand or installed in your data center.

Our optional administrative services include data acquisition and processing, in which we gather fund NAVs dividend and other corporate actions and then process them across your book of business, so you don’t have to. We also provide account & trade reconciliation–subaccounting to omnibus account reconciliation for trades, positions, inter-firm transfers, activity and dividends using advanced technology features such as risk recognition and the automatic generation of reconciling adjustment transactions on trade date.

 
 
Solutions

Core Recordkeeping System

Configure software and services to meet your specific needs:

  • Subaccounting software licensing only
  • Subaccounting Software as a Service (SaaS): Access the software located in our Tier 3+ data center. We provide 24 x 7 application and data security and monitor daily cycle jobs with client touchpoints throughout the business cycle.
  • Add our services to perform reconciliation and fund data management

The core subaccounting software maintains shareholder accounts and interfaces with the brokerage system and the street.

How it works

  • Investor accounts are created and updated throughout the day via interfaces with the brokerage system. 
  • Investor trades are received from the brokerage platform through file feeds (including DTCC FundSERV files).
  • The investor trades are aggregated into omnibus orders using fund rules such as breakpoint, share/dollar, CUSIP and transaction type and are sent to the fund using DTCC file feeds or to another destination you specify.
  • Firm exits, corrections, and post settlement corrections and cancellations are also supported.
  • Investor and shadow omnibus accounts are maintained in the investor recordkeeping system to create a risk-based reconciliation process.

Add-On Software Modules

Business Process Automation

A tightly integrated imaging and workflow system helps automate your back-office operations. The system captures and shares documents and data electronically through client defined workflow processes allowing for meaningful operational efficiencies and cost benefits. The system captures images and files from:

  • Batch run jobs
  • Scan/Capture
  • Fax
  • Email
  • Voice response systems
  • Web

It contains a real-time dashboard to monitor work in progress and quality.

SUPPORT FOR

In-House Investment Firm Transfer Agents
Third-Party Transfer Agents
Broker-Dealers
529 Administrators
Alternative Investment Sponsors
Investor & Rep Digital Interfaces

The internet interface is a fully integrated, device responsive investor and advisor internet portals. The internet portal has been independently verified to meet the WCAG 2.1 Level AA standards.

Shareholders & Reps have access to account information including transactions, distributions and valuations. Account maintenance and transaction processing permissions can be given if desired. The information access and activities undertaken online is in real-time and immediately synchronized with the core system. 

Investor communication such as account statements and tax forms can be made available for online viewing, printing or archiving.

The portal can be branded for the investment sponsor or financial intermediary firm and can be deployed so users stay within a company’s own web domain.

SUPPORT FOR

In-House Investment Firm Transfer Agents
Third-Party Transfer Agents
Broker-Dealers
529 Administrators
Alternative Investment Sponsors
Digital Interface Add-On: RTQ/ Asset Allocation Modeling

You can add a risk tolerance questionnaire to the investor or rep digital interface and assign any number of risk-based asset allocation models to the response outcomes.

SUPPORT FOR

In-House Investment Firm Transfer Agents
Third-Party Transfer Agents
Broker Dealers
529 Administrators
Alternative Investment Sponsors
Bank Reconciliation System

The cash reconciliation system automates the management of the money movement calculations and reconciliation process to minimize the time and cost spent on the daily cash reconciliation process.

SUPPORT FOR

Investment Firms & Transfer Agents
Broker-Dealers
529 Administrators
Alternative Investment Sponsors
Application Programming Interfaces (APIs)

We offer a wide selection of over 175 APIs allowing external development to facilitate real-time inquiries and transaction processing from any surrounding system such as websites, voice response units or customer relationship management systems.

The API tool kit provides full control over the application development environment. 

SUPPORT FOR

In-House Investment Firm Transfer Agents
Third-Party Transfer Agents
Broker-Dealers
529 Administrators
Alternative Investment Sponsors
Investor Correspondence

The system makes it easy to create and generate customized investor and advisor outbound communications. Information residing within the recordkeeping system is available for use in communication pieces. The system comes with standard letter templates for capital call notices, tender offer letters, and investor statements & confirms.

SUPPORT FOR

Investment Firms & Transfer Agents
529 Administrators
Alternative Investment Sponsors
Add-on Subaccounting Services
Fund Data Management Services

Fund attributes are a core component to accurately administering trades, calculating and administering dividends and capital gains, calculating and administering accruals, commissions, 12b1s, fund actions, customer fees, breakpoints, and assessing general customer eligibility and activity as defined by each prospectus. Envision can managed the Fund Repository on your behalf, including:

  • Populating the fund repository
  • Changing CUSIP attributes in the fund repository
  • Activating fund companies and CUSIPs for trading in the client database
  • Populating and changing the client database with CUSIP attributes

Capturing corporate actions for funds such as NAVs, dividends, accruals, closures, launches, mergers, stock splits and other significant events that affect funds maintenance.

Broker-Dealers
Omnibus Trade Reconciliation Services

Envision can perform the daily omnibus trade reconciliation process for you. These activities include:

  • Purchase trade reconciliation
  • Redemption trade reconciliation
  • Exchange reconciliation
  • B to A rollover reconciliation
  • Dividend reconciliation
Broker-Dealers
Investment Types Supported
Mutual Funds

The Investor Management Suite supports all known mutual fund share classes including classes with:

  • No load
  • Front-end load
  • CDSC
  • Advanced commission
  • Fixed term
  • Daily accruals
  • Trailer payments
  • Revenue sharing
  • Redemption fees may be added to all fund types as needed
  • Jumbo purchases

SUPPORT FOR

In-house Investment Firm Transfer Agents
Third-Party Transfer Agents
Broker Dealers
529 Administrators
Alternative Investment Sponsors
Institutional Money Market Funds

The Investor Management Suite supports the unique aspects of institutional money market funds:

  • Stable & floating rate NAV with and without gates
    • Multi-cycle pricing
    • Four decimal NAV
  • Reverse distribution processing across all settled shares
    • Supports negative dividend rates
    • Automatic dividend adjustments for as of and voided transactions
  • Bulks/ nets transactions
  • Built-in wire processing dashboard
  • Assign capabilities based upon the person (e.g., who is authorized to trade the account, who can perform maintenance on the account, who has web access to the account, etc.)

SUPPORT FOR

In-House Investment Firm Transfer Agents
Third-Party Transfer Agents
Broker Dealers
529 Administrators
Alternative Investment Sponsors
Asset Allocation Models

The system can support an unlimited number of asset allocation models. The models can rebalance automatically based on set frequencies, drift from target allocation or manually, at any time.

SUPPORT FOR

In-House Investment Firm Transfer Agents
Third-Party Transfer Agents
Broker Dealers
529 Administrators
Alternative Investment Sponsors
Interval & Tender-Offer Funds

Interval & tender-offer funds are among the most popular vehicles as managers of private funds expand into the registered-fund space. Envision supports all types of closed-end funds, including those with prescribed investment/redemption timing and those with more flexible timing.

SUPPORT FOR

Investment Firms & Transfer Agents
Broker Dealers
Alternative Investment Sponsors
Non-Traded REITs

Our system supports illiquid real estate investment trusts that don't trade on securities exchanges. Alternative investment managers appreciate the flexibility of the Envision platform 

SUPPORT FOR

Investment Firms & Transfer Agents
Broker Dealers
Alternative Invesment Sponsors
Target-Date Portfolios

Our system supports target date mutual fund portfolios that automatically re-balance the asset mix at the target date for its use nears.

SUPPORT FOR

Investment Firms & Transfer Agents
Broker Dealers
529 Administrators
Aged-Based/ Years-to-College Realignment Portfolios

We support ready-made portfolios that adjust based upon a child's age. In these products, a portfolio may have higher-risk investments with a bigger potential for growth when the child is younger, then transition to more conservative investments as the college years approach.

SUPPORT FOR

Investment Firms & Transfer Agents
Broker Dealers
529 Administrators

Want to learn more?

Contact Us
Contact
Phone: (714) 247-0030
Fax: (714) 247-0029
Email Us
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